Docs / Connectors / AI Vergabemanager
AI Vergabemanager Connector
The ASAPIO connector for AI Vergabemanager enables German public-sector organizations to initiate procurement tenders directly from SAP purchase requisitions — eliminating manual re-entry between SAP and the AI Vergabemanager platform. Award results flow back into SAP as purchase orders, contracts, or info records. SAP S/4HANA Integration certified.
This connector is configured via SAP GUI only. Event Studio is not supported. Detailed setup documentation is available exclusively to licensed customers as a PDF from your ASAPIO contact.
Overview
| Direction | Trigger | Action |
|---|---|---|
| Outbound | SAP purchase requisition created or flagged | Project and tender created in AI Vergabemanager; performance specifications imported |
| Inbound | Award completed in AI Vergabemanager | Follow-up document created in SAP (purchase order, contract, or info record) |
| Status feedback | Tender status changes in AI Vergabemanager | Status visible in SAP status monitor dashboard |
Supported Procurement Types
| Framework | Description |
|---|---|
| VOL / VgV | Above-threshold supply and service procurement |
| SektVO | Sector regulation procurement |
| HVA–VOL | Below-threshold (Hessian procurement) |
| VHB–VOL | Below-threshold (Federal procurement) |
| UVgO / VSVgV | Below-threshold and defence procurement |
| Lotsplit | Lot-based tender splitting |
| Quote requests | On-request quotation procedures |
| Non-formal procedures | Direct award and negotiated procedures |
Features
Demand Bundling
- Search and display open purchase requisitions across organizational units
- Consolidate multiple PR items into a single tender
- Authorization concept for controlled bundling access
Tender Creation
- Generate projects and tenders directly from SAP PR data
- Create tenders in AI Vergabemanager without a PR (standalone mode)
- Import and modify performance specifications from purchase requisitions
- Adjustable text IDs, vendor mapping, and template filtering
Award Processing
- Convert awards directly into SAP follow-up documents: purchase orders, contracts, or info records
- Role-based permissions for follow-up document creation
Status Monitor
The status monitor provides end-to-end process visibility in SAP. Procurement teams can track active tenders, see price data from current bid rounds, and initiate follow-up document creation — all without leaving SAP.
- Project and tender search by SAP reference
- Live status display from AI Vergabemanager
- Price data visibility per bid round
- Role-based access to follow-up document creation
Configuration
The connector is delivered as a pre-configured SAP integration package activated through SAP-side configuration — no custom development is required. It supports SAP ECC and SAP S/4HANA.
Full step-by-step configuration documentation, including SPRO settings, partner profiles, and customizing transport objects, is provided to licensed customers as a PDF. Contact your ASAPIO representative to obtain it.